College Policy on payment of bills

Darwin College bill payment policy

Student Debt

The College is sympathetic to students experiencing financial difficulties.  Students encountering financial difficulties should consult their Graduate Tutor as soon as possible – support is available.
 

Accommodation Charges

Accommodation charges are invoiced monthly or quarterly in advance (you may express a preference) by the Accounts Department and these are sent to your student email address.  Accommodation invoices must be paid within 14 days of receipt unless otherwise expressly agreed in advance in writing.  Failure to do so may result in a penalty charge (up to 1.5% per month) being made every 28 days on overdue accounts.

Any debts outstanding 28 days after the due date will be referred to the Head of Domestic Operations for action.  If any accommodation charges remain outstanding at the start of the next calendar quarter, students may be given notice to leave College accommodation as detailed in the accommodation license agreement.  Any student with outstanding accommodation debt will not be eligible to apply for any new accommodation term (e.g. continuing students will not be admissible for the ballot).

College Account – Meals / Formals / Photocopying / Keys, etc

Sundry charges are made monthly by statement and these are sent to your student email address.  The outstanding amount must be paid within 14 days of receipt unless otherwise expressly agreed in advance in writing.  Failure to do so may result in a charge (up to 1.5% per month) being made every 28 days on overdue accounts.

If College Bills remain outstanding at the start of the next term, relevant College facilities (e.g. Meals / Formals) may be withdrawn.

Academic Fees

Academic fees are determined by the University and then invoiced for the full academic year (or the portion of that year the student is present for) at the start of the term that the student arrives.  Continuing students will be invoiced at the start of Michaelmas term for the upcoming year.

Based on information provided to the Accounts Department regarding the funding of academic fees,  students who are fully or partially funded by sponsors (eg. University Dept. / Embassy / Cambridge Trust) will be invoiced directly for their portion of the fees. For students who are fully or partially self-funded, the students will be invoiced directly for the amount due from them.  Payment of this is expected within 28 days of the invoice being issued unless an installment plan has been agreed in writing with the Accounts Department to settle the bill in termly or monthly installments.

Self-funded students whose fees remain unpaid at the beginning of the following term will be referred to College Officers for further action.

Persistent failure to comply with these regulations may eventually lead to the withdrawal of exam results, the inability to attend a Graduation ceremony, or (as per College Statute XVIII.7) the member's name being withdrawn from the College Register and thus automatically from the University's Register of Graduate Students.  The date for the purpose of Statute XVIII.7 shall be the end of the term following the term in which such payment initially falls due.

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